Records Management

The information contained in organisational records is any organisation's second most important asset after its staff and should be valued and managed as such. Benefits of good records management include better use of physical and server space, better use of staff time, improved control of valuable information resources, reduced costs and increased opportunity for transparency, providing the capacity for an ameliorated and more open decision making process.

How we can help

Before you can manage your records effectively, you need to conduct an audit of the records you hold. P-PACT can conduct and administer either a 'full' audit or a 'sample' audit for you whilst providing you with a comprehensive report on the status of records and information management in your organisation. We will also include a detailed and prioritised list of actions and can suggest file plans and retention schedules for your organisation.

Information Audits and Decongestion Days

The Information Audit is always backed up by at least one day on site with you - whether this is used to introduce the audit to colleagues, to identify those concerns which go unwritten or identify different areas of concern which you do not yet know about, the 'decongestion day' is a key part of P-PACT's inclusive and participatory approach to effective records management solutions in your organisation.
For further information, please contact chris.gifford@publicpartners.org or call her on 01373 831425 for an informal discussion. The differences between our sample and full audits are here:

	Sample Audit	Full Audit
Pre-Audit Consultation
Design and Delivery of an Audit Questionnaire
Administration of Audit
Decongestion Day
Comprehensive Report on Records Audit including statistical analyses
Action Plans
Evaluation of performance at a departmental level
Comprehensive identification of trends and anomalies
Draft File Plans
Draft Retention Schedule
Analysis of information flows
Audit follow-up and presentation to the Board